Event Maintenance Screen |
Purpose |
The Event Maintenance Screen is used to view, enter, or edit a pandemic response event or preparedness exercise (such as a response event to a pandemic Influenza outbreak.) Only IRIS System Manager users can access the Event Maintenance screen. The Event Maintenance Screen can also be used to create vaccine prebooking events. Vaccine Prebookings allow the providers to request seasonal vaccines (ex: Flu) in advance and helps the State to manage the seasonal vaccines effectively.
Event section |
This section displays information that is common to both Prebook and CRA events
Field Name |
Description |
Event Code |
For Prebooking events, this will be the Prebooking event window name (Ex: Flu Season 2018-19). For CRA events, this is the event code for the event that will be displayed on the weekly aggregate reports submitted to the Countermeasure and Response Administration (CRA) system. The event code is limited to 20 alphanumeric characters and cannot have punctuation or spaces. |
Description |
This is the long description of the event, which is displayed for IRIS users. The description allows 60 characters, and (unlike the event code) punctuation and spaces are allowed. |
Prebook Request section |
This section displays information that is specific to a Prebooking Event
Field Name |
Description |
Prebook Request Window Status |
The Prebook request window status can be either 'Open' or 'Closed'. The window status determines if a prebook event will be available for Prebooking, Allocation, Request etc. |
From |
This is the start date of the Prebook Window. |
To |
This is the end date of the Prebook Window. The Prebookings created after this date will be considered 'Late'. |
System-wide Days to Auto-return Allocated Doses to Pool |
This is the no of days set at Prebooking event level. If an allocation is not requested before this no of days, the allocation will be auto-returned to State for re-allocation. |
Select the Vaccine Type(s) |
The left box will list the available NDCs for this event and selections can be made using the 'Add', 'Add All', 'Remove', and 'Remove All' buttons. The NDCs selected and saved will be available for providers to prebook. |
Functionality
Entering a new Prebooking event
Click the Add Event button.
Type the event code. This is a required field.
Type the event description. This is a required field.
Select Window Status.
Type the From Date (format: MM/DD/YYYY), or select a From Date using the Calendar icon.
Type the To Date (format: MM/DD/YYYY), or select a To Date using the Calendar icon.
Enter the 'System-wide Days to Auto-return Allocated Doses to Pool'. If left blank, it will be considered as 0.
Select the NDCs available to the Prebook event.
Click 'Add Bulk Order' to add the bulk order details for the selected NDCs.
Viewing or Updating an Existing Event
Select an event from the 'Select an Event to Edit' pick list. Optionally, click the hyperlink for the desired event from the 'Event Listing' section.
The selected event record will be displayed.
Make any desired updates and/or changes to any of the information fields.
Click the Save button.
Deleting an Existing Event
Select an event to delete from the 'Select a Event to Edit' pick list. Optionally, click the hyperlink for the desired event from the 'Event Listing' section.
Click the Delete button. A pop-up confirmation message box will appear.
Click the Ok button to confirm, or the Cancel button to stop the operation.
Viewing All Events
Click the List All button.
The main Event Maintenance screen will appear displaying the 'Event Listing' section and all saved events.
Click on an event hyperlink to view that event's information.
Manage Event Bulk Orders |
This section displays information about the bulk orders for the event.
Field Name |
Description |
Selected Products (NDC - Trade Name) |
The NDCs selected in the event screen are listed in NDC - Trade Name format. |
Type |
This column displays the type of prebook request e.g. VFC, Adult, and Pandemic. |
Bulk Order |
This column displays the no of doses bulk ordered. |
Bulk Order Date |
This column displays the date doses bulk ordered. |
Prebook Request Cut-Off Date |
This column displays the cut-off date after which the vaccine will not be available for prebooking. |
Functionality
Command Button |
Description |
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Clicking the Save button will save the bulk order details. |
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Clicking the Cancel button will not save any changes and the user will be redirected to event screen. |
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Clicking the Refresh button will sync the NDC and prebooking type rows to match with the Manage NDC screen. For example, if a NDC is modified to have an additional prebooking type after the NDC is added to the event, the Bulk Order Screen will not have it until the Refresh button is clicked. |
CRA Event section |
This section displays information that is specific to a CRA Event
Field Name |
Description |
Event Code |
This is the event code for the event that will be displayed on the weekly aggregate reports submitted to the Countermeasure and Response Administration (CRA) system. The event code is limited to 20 alphanumeric characters and cannot have punctuation or spaces. |
Begin Date |
This is the Begin Date of the Event. |
End Date |
This is the end date of the event. An ongoing or future event may not have an end date listed. |
Project Area |
Partner jurisdictions or project areas that are recognized as valid values for submitting aggregate reports to the CRA system. Idaho has one Valid Value "Idaho" for reporting. If there are multiple valid project areas, a pick list will be displayed, so you may select a project area for you event. |
Report Run Day(s) |
The default report run day is Tuesday. If you would like the report to run more often, simply check the day you would like the report to run. The report is set up to run in the early morning hours of the day selected. |
Vaccine Types |
For a pandemic response event, relevant countermeasure substances are specified as vaccine types. Selecting the Vaccine Reporting button will display all the selected vaccine types for the event. If you would like to report a selected vaccine under a different vaccine type, select the vaccine type under the Report Under Vaccine Type column. |
Included Dose Number Counts |
Based on the requirements of an event, dose number counts may or may not be required to be submitted in the weekly aggregate report counts to the CRA System. Dose Number Count is the number of vaccines administered to a patient for the event (example: the patient's 1st Influenza shot, 2nd Influenza shot, or other.) |
Age Groups |
For a pandemic response event, the patient population is to be screened and categorized into a selected list of age groups. During a pandemic response event, procedures are followed and vaccines are administered to persons meeting appropriate age groups. |
Priority Groups |
For a pandemic response event, the patient population is to be screened and categorized into a selected list of priority groups. During a pandemic response event, procedures are followed and vaccines are administered to persons meeting appropriate priority groups. |
Organizations |
For a pandemic response event, organizations administering countermeasure vaccines are associated to the event. |
Functionality
Entering a new CRA event
Click the Add Event button.
Type the event code. This is a required field.
Type the event description. This is a required field.
Type the Begin Date (format: MM/DD/YYYY), or select a Begin Date using the Calendar icon.
Type the End Date (format: MM/DD/YYYY), or select a End Date using the Calendar icon.
If only one project area exists, it will be displayed and is not editable. If multiple project areas exist, select a project area from the "Project Area" pick list.
Report Run Day(s) default is Tuesday.
Selecting Vaccine Type(s):
You can add all vaccine types to an event or select and add single vaccine types to an event using the Available Vaccine Types and Selected Vaccine Types list boxes.
Add a single vaccine type to the event by double clicking on the vaccine type in the Available Vaccine Types list box, or by single clicking on a vaccine type and pressing the Add> button. Note: You should see the selected vaccine type move from the Available Vaccine Types list box to the Selected Vaccine Types list box.
Add all vaccine types to the event by pressing the Add All>> button. Note: You should see all vaccine types move from the Available Vaccine Types list box to the Selected Vaccine Types list box.
Remove a single vaccine type from the event by double clicking on the vaccine type in the Selected Vaccine Types list box, or by single clicking on the vaccine type and pressing the <Remove button. Note: You should see the selected vaccine type move from the Selected Vaccine Types list box to the Available Vaccine Types list box.
Remove all vaccine types from the event by pressing the <<Remove All button. Note: You should see all vaccine types move from the Selected Vaccine Types list box to the Available Vaccine Types list box.
Selecting the Vaccine Reporting button will display all the selected vaccine types for the event. If you would like to report a selected vaccine under a different vaccine type, select the vaccine type under the Report Under Vaccine Type column.
Select whether or not to Include Dose Number Counts on the weekly aggregate reports by selecting either Yes or No option button.
Selecting Age Groups:
You Can add all age groups to an event or select and add single age groups to an event using the Available Age Groups and Selected Age Group list boxes.
Add a single age group to the event by double clicking on the age group in the Available Age Groups list box, or by single clicking on a age group and pressing the Add> button. Note: your should see the selected age group move from the Available Age Groups list box to the Selected Age Groups list box.
Add all age groups to the event by pressing the Add All>> button. Note: You should see all age groups move from the Available Age Groups list box to the Selected Age Groups list box.
Removed a single age group from the event by double clicking on the age group in the Selected Age Groups list box, or by single clicking on the age group and pressing the <Remove button. Note: You should see the selected age groups move from the Selected Age Groups list box to the Available Age Groups list box.
Remove all age groups from the event by pressing the <<Remove All button. Note: Your should see all age groups move from the Selected Age Groups list box to the Available Age Groups list box.
Selecting Priority Groups:
You Can add all priority groups to an event or select and add single priority groups to an event using the Available Priority Groups and Selected Priority Group list boxes.
Add a single priority group to the event by double clicking on the priority group in the Available Priority Groups list box, or by single clicking on a priority group and pressing the Add> button. Note: your should see the selected priority group move from the Available Priority Groups list box to the Selected Priority Groups list box.
Add all priority groups to the event by pressing the Add All>> button. Note: You should see all priority groups move from the Available Priority Groups list box to the Selected Priority Groups list box.
Removed a single priority group from the event by double clicking on the priority group in the Selected Priority Groups list box, or by single clicking on the priority group and pressing the <Remove button. Note: You should see the selected priority groups move from the Selected Priority Groups list box to the Available Priority Groups list box.
Remove all priority groups from the event by pressing the <<Remove All button. Note: Your should see all priority groups move from the Selected Priority Groups list box to the Available Priority Groups list box.
Click the Organization Listing button to go to the Select Organizations for Event screen and manage organizations for the event. This button also saves information on the Event Maintenance screen.
Click the Save button to save information on the Event Maintenance screen.
Viewing or Updating an Existing Event
Select an event from the 'Select an Event to Edit' pick list. Optionally, click the hyperlink for the desired event from the 'Event Listing' section.
The selected event record will be displayed.
Make any desired updates and/or changes to any of the information fields.
Click the Save button.
Deleting an Existing Event
Select an event to delete from the 'Select a Event to Edit' pick list. Optionally, click the hyperlink for the desired event from the 'Event Listing' section.
Click the Delete button. A pop-up confirmation message box will appear.
Click the Ok button to confirm, or the Cancel button to stop the operation.
Viewing All Events
Click the List All button.
The main Event Maintenance screen will appear displaying the 'Event Listing' section and all saved events.
Click on an event hyperlink to view that event's information.
