Inventory Not Deducted
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Inventory Not Deducted

 Purpose

The Inventory Not Deducted screen is used to view a listing of immunizations added to IRIS through the Data Exchange Process where the immunizations did not deduct from your inventory.  This option allows you to deduct the immunization from your inventory by assigning a trade name and vaccine lot to the listed immunizations.  You also have an option to remove the immunization from the list (restrictions apply) if you are not able to match it to any of your inventory lots and plan to leave it as a non-deducted immunization.

 Information Provided

The Inventory Not Deducted screen displays listing immunizations added to IRIS from Data Exchange jobs.

Use the ‘Select Transaction Date Range’ options to view immunizations added to IRIS within your selected range.  You can select from the dropdown options: Today, Past 7 days, Past 15 days, Past 30 days, Past 90 days, or enter your own date range using the From and To fields.  

o    The selected date range can only span a maximum of 90 days.  If the to date is more than 90 days after the from date, you will receive a validation message. 

o      The immunizations prior to the implementation are not displayed

The 'Age as  on Vaccination' radio button can be used to further restrict the immunization results. If '>=19Y' option is selected, only the COVID-19 vaccines that were given at the age of >=19Y will be displayed

After selecting your date range, press Refresh List to show the non-deducted immunizations added to IRIS within the selected date range. 

Only immunizations that meet the following conditions will display in the list:

•   Entered into IRIS from the Data Exchange process during the time the deduct from inventory setting was enabled for your organization

•   Entered into IRIS after 01/01/2015

•   Entered as administered

•   Did not deduct during data exchange process

•   Have not been flagged from removal from the Inventory Not Deducted option

•   Only immunizations entered via data exchange

The following information is displayed for each immunization

Field Name

Description

Transaction Date:

Displays the date the immunization was added to IRIS via data exchange.

Vaccination Date:

Displays the vaccination date of the immunization.

Job Id:

Displays the Job Id of the Data Exchange job that added the immunization into IRIS.

Lot/Vaccine Name:

Displays the lot number and vaccine name specified on the immunization.

Eligibility:

Displays the VFC eligibility specified on the immunization.

Patient Name:

Displays the patient’s first and last name.

DOB:

Displays the patient’s date of birth.

Trade Name:

Displays a listing of trade names found in your inventory for all the vaccine groups the vaccine specified on the immunization belongs to. If you do not have any vaccine lots in your inventory for the specified vaccine, the trade name list will be empty.

Inventory Lot:

Displays a listing of vaccine lots in your inventory for the selected trade name that have available quantity, and that were not expired prior to the vaccination date. The lot number and funding are displayed.  PVF indicates private funding, PBF indicates public funding.  If there are no inventory lots with quantity on hand, you will see ‘Insufficient/No inventory’ displayed here. 

Update Check box

Used to select the immunization for update.  This check box will not be selectable until both the trade name and lot number are selected.

Remove Check box

Used to flag the immunization for removal.  Once saved, this immunization will no longer display in the Inventory Not Deducted screen or report. This check box will not be selectable if the update check box is selected. If the ‘Insufficient/No inventory’ is displayed, the 'Remove' check box will be disabled preventing it from being removed.

 

To update the immunization and inventory, do the following steps for each immunization you want to deduct:

·            Select the trade name

·            Select the lot number

·            Check the update box

 

•        If  a dose from a PVF ‘Private’ funded lot vaccine is selected to a patient that has VFC status eligible V02, V03, V04 or V05), the following warning will display:

 

  ‘Warning – Dose was administered to a patient less than 19 years old that was not from a public funded lot. Is this being correct click Ok. If this is not correct, then click Cancel'.

 

The VFC eligibility cannot be edited using the Inventory Not Deducted screen.  You'll need to update the immunization directly using the edit immunization screen.  You'll then see the updated VFC value when you return to this screen after changing the immunization.

 

 

To remove the immunization from the listing without updating the inventory, do the following steps

 

·            Check the remove check box

 

 

Once you are done selecting your immunizations on the current page for update and remove, select the save button to commit the changes.  This updates the immunization and removes it from the Inventory Not Deducted list.  For those you selected for update, it deducts from your inventory and generates an inventory transaction dated with the current date.  All immunizations updated or removed through this process when viewed in the edit immunization screen display a ‘Edited through IND screen: Y’ notice.

 

If one or more immunizations were selected as Remove, you will see a confirmation message stating: Transactions marked as Remove will not deduct from inventory.  Are you sure you want to remove the transaction(s)?

 

Use the page options at the bottom right of the screen if your immunization listing spans multiple pages.  If you’ve entered information on the screen and press select to move to a new page, you will receive a notice letting you know you need to press save or you’ll lose your changes.  You’ll also receive this notice if you press refresh or cancel.

 

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