The Receive Order screen is used by the VFC Program to review a vaccine order placed by a provider organization. Here you can view what was placed in the order and approve the entire order or specific portions of the order depending on what you have available in inventory.

• Information Provided

• General Information Displayed

• Approving the Order

• Denying the Order

• Functionality

• General Information Displayed

When an order is submitted there is important information that pertains to the order. This section describes the information displayed and what it is for.

1. 1. 1. At the top of the screen the order information is displayed. The following table describes each individual element:

      Field Name	Description
      Order Status	This field displays the status of the order.
      Order Date	This field displays the date the order was submitted.
      Initiating User	This field displays the user who submitted the order from the Initiating Organization.

2.  

   1. The VFC Profile displays information related to the organizations ordering demographics. The following table describes each individual element:

      Field Name	Description
      Organization	This field displays the organization who submitted the order.
      VFC Pin	This field displays the organization's VFC Pin
      Delivery Contact	Delivery contact for your organization.  Listed here will be the main contact from your organizations VFC Profile.  In most cases this will be your primary vaccine coordinator.
      Phone Number	This field displays the phone number for the Organization.
      Fax Number	This field displays the fax number for the Organization.
      E-mail	This field displays the e-mail address for the Organization.
      Delivery Address	This field displays the delivery address of the Organization

   2. The Vaccine Delivery Hours and Special Instructions section displays the delivery days/hours of the organization and special delivery instructions of the organization.

   3. The Comment Section and accompanying field allow the user to review comments supplied during the initial order and to add or remove comments as they see fit.   

   4. The Supporting Documentation Section lists the supporting documentation that has been submitted and the date on which it was submitted. The user may denote if any supporting documentation has been verified

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• Approving the Order

1. Vaccines contained within the order will be listed by vaccine,  trade name and NDC with each order item having its own section. The table below describes each field for an order item.

   Field Name	Description
   Vaccine:	This field displays the vaccine that was requested.
   Trade Name	This field displays the trade name of  vaccine that was ordered.
   Man. Code	This field displays the vaccine manufacturer code of the vaccine that was ordered.
   NDC	This field displays the NDC of the vaccine that was ordered.
   Package Description	This field displays the packaging description for the NDC/vaccine pair for the vaccine that was ordered.
   Intention	This field displays the intention for the vaccine
   # Doses Ordered:	This field displays the doses that were requested for the listed vaccine in the order.
   Priority	This drop down field allows the user to denote if the vaccine item is of high priority. Order items default priority to No.
   Priority Reason	This drop down field allows the user to select the reason for marking the order item high priority. This field is required if the priority reason is set to Yes.
   Funding Code	This field allows the user to select the Funding Code to be used for Direct Ship items. This field is only accessible and required if the ordered vaccine is Direct Ship.
   State Purchase Order	This field allows the user to enter the State Purchase Order number. This field is only accessible and required if the Funding Code is STATE or CHIP.
   NDC/Trade Name/Package Description	This drop down field allows the user to select an NDC to fill the requested order item with. This field defaults to the NDC that was originally ordered.
   Doses Per Package	This field displays the Doses Per Package associated with the selected NDC
   Quantity	This field allows the to enter a quantity to fill the requested the order item with. This field must be in multiples of Doses Per Package
   Deny Check Box	This check box allows the user to indicate that all or part of the ordered doses ordered are denied. If the deny check box is selected the user must select a denial reason from the dynamically displayed drop down field.   The Quantity can be left blank if the entire order item is denied.   If the order item is approved but for less that the # Doses Ordered, a deny or 'cutback' comment code must be selected.   If approving some of the doses ordered, the user can enter the number of approved doses in the quantity for less that the quantity ordered, but still must be in multiples of the Doses per Package for the NDC.

2. If the user wishes to approve the order item, enter an approved value in the Quantity field and proceed to the next order item.

3. If the user wishes to deny the vaccine ordered, checkmark the 'Deny' field. A denial reason must then be selected from the dynamically displayed drop down field.

4. Continue through the whole list of order items until all items have been denied or approved. If all items have not been denied or approved the user will only be able to save the order rather than submit the order for export processing

5. Once the user has completed working all items click on the Save & Submit button to process the order. If all information is correct the order will be processed. If the user wishes to retain the processed items but not submit the order select the Save button.

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• Denying the Order

In addition to denying individual order items,  the user may deny an order.

1. Select a denial reason from the Deny Comments drop down field.

2. Click Add to save the denial reason

   1. If the user wishes to add more than one denial reason the same process can be repeated.

   2. If the user wishes to remove a denial reason simply select the reason to be removed and select the remove button

3. Click on the Deny button at the top right hand side of the screen.

4. A message will appear confirming if the user would like to deny the order.

5. Click Ok to confirm the cancel and deny the order.

6. Click Cancel to cancel denying the order and return to the screen.

7. Confirming the order denial will cancel all order items, and return the user to the manage orders screen. The order will now be a historical order.

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The functionality on the Receive Order screen involves filling the order, whether for vaccine or for VIS sheets and also denying the order if this option is available.

Button	Description
	When you click on the Save button all the information in the order saved but not submitted for export processing.
	When you click on the Save & Submit button all the information in the order validated, saved, and  submitted for export processing.
	When you click on the Return to List button any entries you have made will not be saved and you will be returned to the manage orders screen.
	When you click on the Deny button you will be prompted to deny the order. Clicking on Ok will deny the order and return you to the manage orders screen. Clicking on Cancel will cancel the deny and return you to the Receive Order screen.

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