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Create Prebookings Screen |
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Purpose |
The Create prebookings Screen enables the provider to create seasonal vaccine requests in advance (Ex: Flu). It displays the open prebookings events and upon selecting an event, the NDCs that are made available for the selected events can be prebooked.
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Information Provided |
Provider information Section - This section displays information that is specific to the for a provider organization as specified in the table below.
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Field Name |
Description |
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VFC PIN |
This information displays at the top of the screen, this is the VFC PIN for the organization logged in. |
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Initiating Organization |
This information displays the organization which is logged in. |
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Initiating User |
Display the name of the delivery contact for the provider organization who submitted the order. |
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Phone Number |
Phone number tied to provider organization logged in. |
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Fax Number |
Displays the Fax number tied to provider organization logged in. |
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Request Date |
This information displays the date order started. |
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Primary VFC Coordinator |
Displays the name of the Primary VFC Coordinator for the provider organization logged in. |
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Delivery Address |
Displays the Delivery Address for the provider organization logged in. |
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Vaccine Delivery Hours |
Display the Delivery Days and Hours for the provider organization logged in. |
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Special Instruction |
Displays the Special Delivery Instructions if any. |
Vaccines available for prebooking section - This section will display the information for prebooking season event selected.
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Column |
Description |
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Event |
All currently open prebooking events to which the org is added, will be displayed in drop down list. |
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Trade Name |
This column displays the Trade name of the vaccine. |
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Packaging |
This column displays the Packaging information for of the vaccine. |
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Manufacturer |
This column displays the manufacturers information of the vaccine. |
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Type |
This column displays the type of prebook request e.g. VFC, Adult, and Pandemic. |
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Prior Year Prebooked |
This column displays doses prebooked during the previous year’s prebooking season. |
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Prior Year Shipped |
This column displays doses shipped during the previous year’s prebooking season. |
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Prior Season Admin |
This column displays doses given during the previous year’s prebooking season. |
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Prior Season Wasted/Returned |
This column displays doses that are wasted/returned during the previous year’s prebooking season. |
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Suggested Order Quantity |
This column displays the quantity of doses given in previous year’s prebooking season (Prior Season Admin) plus 10%, rounded up to nearest package size. |
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Min Order Quantity |
This column display the smallest order that can be placed based on NDC screen calculations (units per package x doses per unit). |
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# Doses to Prebook |
This column displays the quantity of doses the provider wants to prebook. |
Note: When the “Event drop down list” is selected, the rows for pre-bookable vaccines will display based on the NDCs "Available for Prebooking".
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Command Button Functionality |
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Command Button |
Description |
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Clicking the Submit Prebook Request button will save the vaccine request information if filled out correctly and display the Vaccine Request Status Page. |
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Clicking on the Prebook Request Status button displays the Prebooking status screen. |
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Clicking the Cancel button will display the previous screen the user was on. |
