Create Prebookings Screen

 Purpose

The Create prebookings Screen enables the provider to create seasonal vaccine requests in advance (Ex: Flu). It displays the open prebookings events and upon selecting an event, the NDCs that are made available for the selected events can be prebooked.                                                                 

 Information Provided

Field Name

Description

VFC PIN

This information displays at the top of the screen, this is the VFC PIN for the organization logged in.

Initiating Organization

This information displays the organization which is logged in.

Initiating User

Display the name of the delivery contact for the provider organization who submitted the order.

Phone Number

Phone number tied to provider organization logged in.

Fax Number

Displays the Fax number tied to provider organization logged in.

 Request Date

This information displays the  date order started.

 Primary VFC Coordinator

Displays the name of the Primary VFC Coordinator for the provider organization logged in.

 Delivery Address

Displays the Delivery Address for the provider organization logged in.

 Vaccine Delivery Hours

Display the Delivery Days and Hours for the provider organization logged in.

Special Instruction

Displays the Special Delivery Instructions if any.

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Column

Description

Event

All currently open prebooking events will display in drop down list.

Trade Name

This column displays the Trade name of the vaccine.

Packaging

This column displays the Packaging information for of the vaccine.

 Manufacturer

This column displays the manufacturers information of the vaccine.

Type

This column displays the type of prebook request e.g. VFC, Adult, and Pandemic.

 Prior Year Prebooked

This  column displays doses prebooked during the previous year’s prebooking season.

Prior Year Shipped

This column displays doses shipped during the previous year’s prebooking season.

 Prior Season Admin

This column  displays doses given during the previous year’s prebooking season.

 Prior Season Wasted/Returned

This column displays doses that are wasted/returned during the previous year’s prebooking season.

 Suggested Order Quantity

This column displays the quantity of  doses given in previous year’s prebooking season (Prior Season Admin) plus 10%, rounded up to nearest package size.

 Min  Order Quantity

This column  display  the smallest order that can be placed based on NDC screen calculations (units per package x doses per unit).

# Doses to Prebook

This column displays the quantity of doses the provider wants to prebook.

Note: When the “Event drop down list” is selected, the  rows for pre-bookable vaccines will display based on the NDCs "Available for Prebooking".

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Command Button Functionality

Command Button

Description

Clicking the Submit Prebook Request  button will save the vaccine request  information if filled out correctly and display the Vaccine Request Status Page.

Clicking on the Prebook Request Status button displays the Prebooking status screen.

Clicking the Cancel button will display the previous screen the user was on.

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