Edit Immunizations

The Edit Immunization screen is used to view and update information on or delete an immunization that was previously recorded on a patients immunization history record.

The Edit Immunization screen displays the information held in the system database for the immunization selected from the Immunization History screen.

The Edit Immunization screen displays a patient information header titled Patient Information at the top of the page. This header includes patient demographics, selected tracking schedule, a scrolling list of patient comments, as well as other patient-distinct information.

This form will be displayed when the current user who selected the immunization to edit belongs to the provider organization that originally entered the immunization. The Edit Immunization form contains the following information.

Field Name	Description
Vaccine Group	This field displays the vaccine group of the selected immunization and is a non-editable field.
Vaccine Display Name	This field displays the vaccine group code of the selected immunization and is a non-editable field.
Trade Name	This field gives the trade name of the immunization received and is a non-editable field.
Vaccine Lot Number	This field displays the vaccine lot number from the site where the vaccine was taken from. The funding source of the vaccine is also displayed within this field. This is a non-editable field.
Dose Size	This field displays the amount of milliliters administered in a dose and is non-editable field.
Dosage From Inventory	This field allows you to select the dosage from inventory for a particular immunization. This can be particularly helpful when for example you have given two pediatric doses to an adult. The default dosage from inventory is Full, with Half, 2, 3, 4 and 5 as other choices. Select an option from the list, and click the Save button to save your selection.
Partial Dose	This field allows you to specify whether the selected immunization was a "partial" immunization. "Partial" meaning something went wrong when the immunization was being given and was not administered entirely. Check the box to indicate that the dose was a "partial" dose. Click on the Save button to save your changes.
Date Provided	This field displays the date which the selected immunization was given to the patient and is an editable field. Update this field by typing in a new date in the text box in the format MM/DD/CCYY, or click on the calendar icon to set the date.
VFC Eligibility	This is the VFC eligibility on the date the immunization was given. The VFC eligibility is recorded for each immunization. This field contains a drop down box of the VFC eligibility descriptions. VFC eligibility is required for patients <19. For patients > 19, the eligibility will default to Ineligible regardless of the selection made.
Insurance Provider	This field contains a drop down box of the insurance providers stored within the IRIS. The Insurance Provider is recorded for each immunization. Select 'Other Insurance' and contact the IRIS Help Desk if you do not see your expected insurance provider. Insurance Provider is required for VFC ineligible patients who are <19 on immunization date.
Policy Number	Free-text field intended for the Insurance Policy Number, when applicable.
Ordering Authority	This field names the clinician who had the ordering authority to let the patient have the selected immunization and is an editable field. Update this field by selecting a new clinician from the corresponding pick list. Clinicians found within the drop down list are configured by your administrator.
Administered By	This field names the clinician who actually gave the selected immunization to the patient and is an editable field. Update this field by selecting a new clinician from the corresponding pick list. Clinicians found within the drop down list are configured by your administrator.
Body Site	This field denotes where on the patients body the immunization was given. This is also a CDC-specified list. Choose a body location by selecting the desired name from the pick list.
Administered Route	This field allows you to select the route of the immunization from a CDC-specified list. Choose a route by selecting the desired route name from the pick list.
Historical Provider Organization	Free-text field. Non-historical immunizations will retain ownership by the original organization no matter this field.
Source of Immunization	This field contains a description of the Source of Immunization.
Disregard Primary Series	This field will only be editable when a Prerequisite Override is set for a vaccine. Otherwise it will by default display 'N'. Select 'Yes' from the drop down list to enable the override or 'No' to disable the override. This option when available will allow you to disregard the primary vaccine series for the vaccine.
VIS Date For:	This field is used to display the VIS date of the form given to the patient or parent by the provider organization. The system now allows the VIS date to be editable only on the day the immunization was administered. The appropriate VIS date for each antigen of a combination shot are also editable via the pick-list of VIS dates displayed. Only shots administered from inventory will display and have an editable VIS Date.
Entered by Site	This field denotes the site where the vaccine inventory came from for the selected immunization and is a non-editable field.
Input Source of Record	This field indicates how the immunization was entered into the system. The following descriptions explain the items that display: Created Through User Interface: The immunization was manually entered by someone through the system. Created Through Batch Load: The immunization was automatically added through a batch or data load through the system.
Funding Type \ VFC Eligibility Override	If an immunization from a publicly funded lot is given to Non-VFC Eligible Patient < 19 years of age or an immunization from a privately funded lot is given to a VFC eligible patient <19 years of age this field will display "Yes".
Reactions	The reactions field displays a table listing a CDC-specified list of possible reactions for the selected immunization. Previously selected reactions will be denoted by having bold red font, and the check box in the column next to the reaction will be checked. Update the reactions table by checking or un-checking the appropriate check boxes.

This screen will be displayed when the current user who selected the non historical immunization for editing does not belong to the provider organization that originally entered the immunization. The form will contain the exact same information as the Edit Immunization form, and will be displayed in the same layout.

Because the user does not belong to the provider organization that originally entered the selected immunization, none of the fields will be editable. The user will only be allowed to make entries or updates on any reactions which may have occurred.

At the bottom of the Non-Owned Immunization Screen contact information will be provided for the provider organization that originally entered the immunization. You are urged to contact the provider organization if there is any question about the immunization they have entered.

This screen will be displayed when the immunization selected for editing was recorded as a historical immunization on the patients immunization history.

Because the immunization was recorded as historical, the only information fields that will be displayed are 'Vaccine Group Name', 'Vaccine Display Name', 'Trade Name', 'Vaccine Lot Number', 'Date Provided', 'Provider Org Name', 'SOI' and 'Reactions'. All the information fields contained in the form are editable by any user belonging to any provider organization.

Any user belonging to any provider organization will have the option to delete the selected historical immunization.

If you edit the Trade Name or Date Provided, the system will check for potentially duplicate immunization records. The system will either automatically resolve the case or display the Duplicate Immunization Override window. Please see the Duplicate Immunization Processing section for the Record Immunization screen. Automatic resolution could result in the system discarding the immunization you are attempting to save.

Button	Description
	When the Save button is clicked, all updates made to any of the editable information fields will be saved in the database for the selected immunization. After the edited information is saved, you will be returned to the Immunization History screen.
	When the Cancel button is clicked, any changes made to the selected immunization will be lost, and you will be returned to the Immunization History screen.
	When the Delete button is clicked, you will be prompted to make sure you want to delete the selected immunization. Click the Ok button to continue with the delete or click the Cancel button to stop this process. After the system deletes the selected immunization from the patients history, you will be returned to the Immunization History screen. NOTE: A new immunization can only be deleted if the user trying delete the selected immunization belongs to the provider organization that originally entered the selected new immunization. For all other users, the Delete button will be disabled.