Reject Transfer
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Reject Entire Transfer Screen

 Purpose

The Reject Entire Transfer screen is used to finalize rejecting an inventory transfer that was sent to you. The transfer information will be displayed and you must select a rejection reason to reject the transfer.

 Information Provided

This section allows you to view the details of the transfer. Listed below is a description for all of the items that will be displayed.

    1. The section 'Transfer Between Organizations Created on (Date)' is displayed on the screen. This identifies the transfer as being an external transfer between organizations and also displays the date.

    2. Here you will see the display items for the transfer for the sending entity and the receiving entity. The following information displayed is explained for each entity:

Field Name

Description

Organization

This field displays the name of the sending organization.

Site

This field displays the name of the site that the inventory is being transferred from in the sending organization.

VFC PIN

This field displays the VFC PIN of the sending organization.

Address

This field displays the address of the site within the sending organization.

Contact

This field displays the contact name for the site within the sending organization.

Phone #

This field displays the phone number for the contact person within the sending organization's site.

Ship Date

This field displays the shipping date for the transfer.

Field Name

Description

Organization

This field displays the name of the receiving organization.

Site

This field displays the name of the site that the inventory is being transferred to in the receiving organization. Note: By default this is the site within the organization that has the same name as the organization.

VFC PIN

This field displays the VFC PIN of the receiving organization.

Address

This field displays the address of the site within the receiving organization.

Contact

This field displays the contact name for the site within the receiving organization.

Phone #

This field displays the phone number for the contact person within the receiving organization's site.

    1. Further below you will see the 'Transfer Vaccine Item' table. This table contains the vaccine inventory information for the transfer. The following table describes the items contained:

 Field Name

Description

Transfer Quantity

This field displays the number of doses for the lot that was shipped with the transfer.

Trade Name

This field displays the trade name for the lot that was shipped with the transfer.

Vaccine

This field displays the vaccine name of the lot that was shipped with the transfer.

NDC

This field displays the NDC number of the lot that was shipped with the transfer.

Description

This field displays the NDC description of the lot that was shipped with the transfer.

Lot Number

This field displays the lot number of the vaccine that was shipped with the transfer.

Inventory Action

This section will display the inventory action that will take place for the transfer. This is determined automatically and requires no action by you. The options are as follows:

Create New Lot - This action is performed if there is no existing matching lot for the transfer. A new lot in your inventory will be created for this item.

Merge with Existing Lot - This action is performed when an existing lot matches the lot being transferred in. The quantity from the lot being transferred in will be merged with an existing lot in your inventory.

Shipping Information

This field displays a hyperlink to a document that contains shipping information about an Order transfer.  The Shipping Information will be filled in only if transfer Type = Order.  

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Once you have viewed the detail items for the transfer you can now reject the transfer. Follow these steps to finalize rejecting the transfer:

    1. At the top of the screen, select a rejection reason from the 'Enter Rejection Reason' pick list.

    2. Click on Reject button to reject the entire transfer. A message will appear notifying you to contact the sending organization before you reject the transfer. To continue click Ok, otherwise click on Cancel to return to the reject transfer screen.

    3. Once rejected the manage transfers screen will display.

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 Functionality

The functionality on the Reject Entire Transfer screen involves finalizing rejecting a transfer.

Button

Description

When you click on the Reject button the transfer will be rejected and you will be taken to the manage transfers screen.

When you click on the Cancel button you will be taken to the previous screen you were at. Any changes you made will not be saved.

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