HMO Data Exchange in the IRIS is a tool that is used to designate the type of "Electronic File format" a provider wants to use to send data to the IRIS system.

• Information Provided

• Functionality Flat File

• Functionality HL7 File

• A provider can choose between 2 data types of electronic file formats: Flat File and HL7:

1. Any provider organization wanting to make a "Data Exchange", must first call the IRIS Help Desk to set up a data exchange for their organization.

2. Provider Organizations can only have 1 data exchange job running at a time.

This message will be displayed when a job has not finished processing, and a user tries to exchange another data file.

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1. Flat File Format: Immunization data is passed to the IRIS using three flat files containing Patient, Immunization, and Comment information (optional) respectively.

2. HL7 File Format: The ANSI HL7 standard is widely used for data exchange in the health care industry. The CDC has worked with HL7 developers to create a set of messages that permit exchange of immunization data, that will be used for patient and immunization record exchanged between the IRIS and outside systems.

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• Flat File Format:

*Note*

Only information in BLUE is required

1. Enter the Flat File Name in the Job Field.

2. To send the Data files to be processed for the IRIS click on the  BROWSE  button and find the path for the Patient File Name on users computer.

3. To send the Data files to be processed for the IRIS, click on the  BROWSE  button and find the path for the Immunization File Name on users computer.

4. To send the Data files to be processed for the IRIS, click on the  BROWSE  button and find the path for the Comment File Name on users computer.

5. Click on the  UPLOAD  button.

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*Note*  It is extremely important to wait until you see the Data Exchange Result screen before navigating to another page or  closing your browser.

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• HL7 File Format:

*Note*

Only information in BLUE is required

1. Enter the HL7 File Name in the Job Name Field.

2. To send the Data files to be processed for the IRIS, click on the BROWSE button and find the path for the HL7 File name on users computer.

3. Click on the UPLOAD button.

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*Note*  It is extremely important to wait until you see the Data Exchange Result screen before navigating to another page or  closing your browser.

*Note*

"Job Name" is used to represent each data exchange action, Users will see all data exchange actions in "Status" screen distinguished by job name. If this field is left empty,the system will assign time string such as "Job 03/12/2002 8:12 AM" as the job name.

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