|
Reports Only User |
|
Purpose |
The Reports Only User screen is used for users with the 'Reports Only User' role. This role has limited functionality and is used to simply view a record and generate reports for that record. The normal editing functions of a typical user are not available to a 'Reports Only User'.
Patient Searching
|
Patient Searching |
Click on 'view patient report' in the menu panel.
The functionality used in searching for a patient in this screen is identical to the search details outlined in the manage patient/immunizations screen.
|
Patient Information |
Patient Information
The Patient Information section displays a header titled Patient Information at the top of the page. This header includes patient demographics, selected tracking schedule, a list of patient comments, as well as other patient-distinct information. The header also displays the patient's VFC eligibility status.
|
Immunization History Information |
The Immunization History section displays a patients immunization history and provides immunization recommendations based on the assigned tracking schedule.
The Immunization History section displays a very large portion of the information held in the database for the selected patient. It is possible, and can be useful, to print this screen.
Immunization History
The Immunization History table lists all vaccinations the selected patient has received to date. Immunizations listed in the table are ordered alphabetically first, then by 'Date Administered'. The table columns are defined as follows:
|
Column Name |
Description |
|
Vaccine Group |
This column lists the vaccine group name for each immunization received. |
|
Date Administered |
This column gives the actual day the patient was given the vaccine. Click on the date hyperlink Oct-15-2001 to view the "Explanation of Dose Status" popup for that particular immunization. This popup window displays the tracking schedule rule applied to the selected dose for that vaccine series. |
|
Series |
This column denotes the sequence number within the immunization series. |
|
Trade Name |
This column displays the trade name of the vaccination received. |
|
Dose |
This column displays the number of doses administered for each immunization. This column reflects dose magnitude, not dose size as measured in milliliters. IRIS will also use this data to determine the validity of the vaccination provided. For example, in many cases a 'Full' pediatric dose being given to an adult would result in a not valid in the series column, because the dose magnitude needs to be '2'. |
|
Owned? |
This column will display whether or not this shot was entered by your organization. If it is not owned there will be a hyperlink that says "No". You can click on the hyperlink to view which organization entered the shot as well as the contact information. |
|
Reaction |
This column reports any reactions the patient had after receiving a vaccine. A 'Yes' in this column indicates there was a reaction. To view the reaction, click the "Yes" hyperlink and a small information window will open, displaying the explanation of the selected reaction. Any immunization record (row) that appears in the Immunization History table in all Red font indicates the patient had a reaction to the corresponding immunization. |
|
Hist? |
This column reports whether the recorded immunization was historical or not. A 'Yes' in this column indicates the immunization was recorded as being historical. If there is no 'Yes' then the immunization is new (out of inventory). |
Patients Age on Immunization History and Reports
The patients age shows in a solid blue field between the immunization history and before the recommendation section. The age is included as well on the Vaccine Administration Report in the box to the right of the patients name.
|
Recommended Vaccines |
Recommended Vaccinations
The recommended vaccinations and corresponding dates for the selected patient reside in a table titled Vaccines recommended By Selected Tracking Schedule at the top of the table. The vaccine group list appearing in this table represents all vaccinations included in the tracking schedule assigned to this patient. The table columns are defined as follows:
|
Column Name |
Description |
|
Select |
This column contains check boxes which can be used to pre-select any of the tracking schedule's immunizations when adding immunizations to the selected patient. The check box will be disabled if the tracking schedule's recommended vaccination is contraindicated, or if all required immunizations for that vaccine group have been received. |
|
Vaccine Group |
This column gives the recommended vaccine group name. Click on the vaccine hyperlink DTaP to view the "Explanation of Dose Status" popup for that particular vaccine recommendation. This popup window displays the tracking schedule rule applied to the selected recommendation for that series. |
|
Vaccine |
This column displays a vaccine name if a specific vaccine is recommended. The IRIS System Manager can choose to hide or display vaccine recommendations in a schedule |
|
Earliest Date |
This column displays dates which note the earliest date the selected patient could receive the corresponding immunization. |
|
Recommended Date |
This column displays dates which note the date that the selected patient is recommended to have the corresponding immunization. |
|
Past Due Date |
This column displays dates which note the date that the patient is past due for the corresponding immunization. |
The dates found in the Vaccines recommended by Selected Tracking Schedule table can be shaded with color for emphasis. The colors applied to the dates within the columns are defined as follows:
|
Color |
Description |
|
|
The color green will highlight dates in the Earliest Date, Recommended Date or Past Due Date column. Green shading indicates the at today’s date is equal to or past the highlighted date, and is before the next date milestone. Therefore the immunization is recommended to be administered now. |
|
|
The recommendations for vaccines now reflects whether a patient has exceeded the maximum age or maximum doses for a specific vaccine. For instance, if a patient has already reached the age of 5 and hasn't received any pneumococcal conjugate vaccine (Prevnar 13), then the recommendation for Pneumococcal at the bottom of the immunization history will show "Maximum Age Exceeded" and the patient will not show on reminder reports as needing that immunization. |
|
|
The 'Max Doses' label indicates the maximum number of doses has be given for the specified series. |
|
|
The 'Immunity Recorded for Vaccine Group' label specifies the patient comments include an indication that the patient has is verified immunity for the disease. If a patient has an immunity recorded, the vaccine does not need to be given. |
|
|
The 'Contraindicated' label specifies the patient comments include a condition that contraindicates the vaccine. If a patient has been contraindicated, then the vaccine should not be given. |
|
|
The 'Complete' label specifies the patient is complete for the corresponding vaccine. This means the patient will not display on reminder reports for this specific vaccine. |
|
Functionality |
For the most part, the Reports Only screen is for display purposes only. The functionality it does contain deals with linking to other pieces of the system.
|
Button |
Description |
|
|
When the Print button is clicked, the screen will switch to a clean view of the full report. Use your browsers print option to print off the clean version of the report. |
|
|
When the Print Confidential button is clicked, the screen will switch to a clean view of a confidential report. Confidential reports limit the data displayed in the report, and may be preferred over the full report. Use your browsers print option to print of the clean version of the confidential report. |
|
|
When the Reports button is clicked, the Reports Available for Patient screen is displayed so that you may generate and/or print reports for the selected patient. |
|
|
When the Cancel button is clicked the user will be directed back to the 'Search' screen. |
|
Viewing the Schedule Explanation Screen |
The Schedule Explanation Screen is used to display the vaccination rule applied to a specific dose selected. This can aid in explaining why a dose was not valid or why a recommendation displays a particular date as examples. The window displays the table view of the schedule for the dose that was selected. For example, you are wondering why a dose of DTaP is marked as Not Valid. When you click on the vaccination date for that dose, a window pops up displaying the series for DTaP and includes a comment "Greater than the Maximum Age required for this dose" if this were the reason for being Not Valid. The selected dose in the series will be highlighted in yellow.
Viewing the Schedule Explanation for an Immunization
For a specific dose in the history click on the date administered hyperlink in blue. (Oct-15-2001).
A window will open displaying the series associated with the selected dose.
If the selected dose is part of a series, it will be highlighted in yellow.
If it is Not Valid, the reason for being Not Valid will be displayed.
If the dose is not part of a series in this schedule, a message indicating that the dose is not part of a series in this schedule will appear. Note: If this is the first dose given for a vaccine group and it is recorded prior to the minimum age, it will also give this message.
When done viewing the information in the window, click on the 'X' in the upper right hand corner to close the window and return to the application.
Viewing the Schedule Explanation for a Recommendation
In the Vaccines Recommended by Selected Tracking Schedule section on the history page, click on the vaccine group name, such as DTP/aP.
The window will open displaying the schedule for the vaccine group.
The selected dose in the series will be highlighted in yellow. Note: If a patient had no immunizations in the series and was too old to complete, the first dose in the series would be highlighted.
When done viewing the information in the window, click on the 'X' in the upper right hand corner to close the window and return to the application.
