Tracking Schedule

This is the patient's  assigned vaccine  tracking schedule. This pick list will always default to the CDC ACIP schedule for provider organizations that are not school or childcare facilities.  

Patient ID

Patient ID is used to capture provider organization-specific identification numbers assigned to patients. The Patient ID field is used as a simple and easy means for any organization to distinguish among and track its patients. It is also a very quick way to locate patients using the manage patient/immunizations screen. Assign or change the Patient ID by typing the letters and/or numbers into the 'Patient ID' text box.

Provider (PCP)

This is the patients doctor, or primary care provider. This list is derived from entering all associated physicians into the system using the manage physicians screen. Assign or change the physician using the 'Provider (PCP)' pick list.

School

This is the patients current school of attendance. This list is derived from entering all associated schools into the system using the manage schools screen. Assign or change the school using the 'School' pick list.

Status

This pick list is used to select whether the patient is Active, Inactive-Unspecified, Inactive - Lost to follow-up, Inactive - No longer a patient, and Deceased . Below are conditions for a status to be set for a patient.

• Active - If a provider organization sends demographic and immunization information for an individual to IRIS then the default status is set to “Active” with that provider organization.

• Inactive-Unspecified -If Inactive-Unspecified is selected, for electronic data exchange in which the provider organization is not technically able to specify a reason for an “Inactive” status and status at the provider organization level is set to “Inactive” with the reason code “Unspecified.”

• Inactive - Lost to follow-up - If contact is lost with a patient and documented attempts have been made to locate and contact the patient with no response received, then the patient is moved from a status of “Active” to a status of “Inactive” with the reason code “Lost to follow-up.”.

• Inactive - No longer a patient - If the relationship between a provider organization and a patient is terminated because the patient has gone or transferred to another provider organization or the patient has moved out of the area, then the status is changed to “Inactive” with the reason code “No longer a patient.”

• Deceased - If Deceased is selected, the patient will become inactive throughout the entire system under any organization. The patient will be excluded from any reporting under any organization. Date of Death must be entered when Patient Status is set to Deceased.  *Note*

Date of Death

If patient status is Deceased, the Date of Death field will display.     Enter the date of death if known.   Once the date of death is entered, only the IRIS Help Desk can change it.

Allow Reminder and Recall Contact?

Choose Yes if the patient wants to receive reminder letters on upcoming recommended vaccinations. Choose No if the patient does not want to receive these letters.

Language Spoken

This pick list determines whether the reminder letter will be printed in English or Spanish for the patient.

State Status

This is the status of the patient within the jurisdiction of the Idaho Immunization Program. This field is auto-populated by IRIS when patient is saved and read only.

Idaho Health District

This is the district the patient resides in.  It is determined by the patient’s address. This field is auto-populated by IRIS when patient is saved and read only.

Patient ID

Patient ID is used to capture provider organization-specific identification numbers assigned to students. The Patient ID field is used as a simple and easy means for any organization to distinguish among and track its students.   It is also a very quick way to locate students using the manage patient/immunizations screen. Assign or change the Patient ID by typing the letters and/or numbers into the 'Patient ID' text box.

Tracking Schedule

This is the assigned tracking schedule a student using following criteria:.

• For Childcare organizations, the Childcare schedule will be assigned

• For School organizations, the schedule assigned to the student depends on grade level and patient Date of Birth.

1. 1. Grade Level Pre-School will be assigned the Pre-School schedule

   2. Grade Level K-12 will be assigned a school schedule based on the student's  Date of Birth:

   1. • DOB<=09/01/1999 schedule

      • DOB 9/2/99-9/1/2005 schedule

      • DOB>09/01/2005 schedule

Language Spoken

This pick list determines whether the reminder letter will be printed in English or Spanish for the student

Grade Level

This field will only be displayed for Schools.   Grade Level will be pre-populated based on the expected high school graduation year.  The default  graduation year is calculated using the student's Date of Birth.   If the Date of Birth is modified, the graduation date and grade level will be re-calculated.   September 1st is the youngest birth date for a grade.   Students born on September 2nd or later will be defaulted to a lower grade.

Grade level can also be adjusted from the default grade assigned to a student  by selecting a Grade Level from the drop down pick list.  Grade level will be advanced at the change of the school year, which occurs on August 1st.